Streamline Your Training

Are you tired of hunting for training videos scattered across different platforms? In this newsletter, we'll explore how to use AI and automation to create a centralized, efficient training video management system. This will save you time and ensure your team can easily access the training they need.

Why This Matters

A disorganized training video system leads to wasted time and frustration. Staff members struggle to find the right videos, and it's difficult to track and manage content effectively. This solution streamlines the process, making training more accessible and efficient, ultimately contributing to a more productive and knowledgeable team.

Core Values Connection (The McBride Method):

• Time is Precious: This system saves time by automating uploads, centralizing storage, and eliminating manual data entry.

• Always-On Support: While primarily focused on efficiency, this system indirectly supports "Always-On Support" by ensuring training videos are readily available to staff whenever they need them. Staff are also to add in training video at anytime without all the being on any one person.

• Quality and Consistency: AI enhances consistency by standardizing video titles and descriptions and making sure they match internal requirements.

• People First: By simplifying access to training and freeing staff from administrative tasks, this system improves their work experience and allows them to focus on more strategic initiatives.

This Month's Highlight: AI and Automation for Training Video Management

This month, we're featuring an AI-powered solution that revolutionizes how training videos are managed. Instead of manually uploading videos and entering data across multiple platforms, staff can use a simple Google Form. The AI then optimizes the video information, and the system automatically publishes the video to YouTube, notifies relevant personnel, and updates a centralized SharePoint document.

The Automation

The key components of this system are:

• Google Form: For easy video and detail uploads.

• AI: To standardize video titles and descriptions.

• YouTube Integration: For automatic video publishing.

• Email Notifications: To alert staff and track content.

• SharePoint: For centralized storage of video information.

Results/Benefits:

• Time Savings: Eliminates manual uploads and data entry.

• Improved Organization: Provides a central, easily accessible location for all training videos.

• Enhanced Consistency: AI ensures clear and consistent video information.

• Increased Efficiency: Staff can quickly find the training they need.

Ready to transform one of your processes? Contact me to learn how automation and AI can streamline your processes.